How to Restrict Access to Electronic Documents

You must ensure that your sensitive documents and confidential business plans, as and personal information of employees and customers, are kept safe. This means ensuring they are not easily accessible to anyone other than the individuals you allow access to them, and that they are not able to be copied, printed or altered.

Ideally, you should implement a system to manage documents to help restrict access to electronic documents. A good system will include audit trails and monitors that can detect suspicious activity. It also blocks non-authorized parties from using passwords and usernames of the firm to gain access to sensitive areas or private email accounts. This will stop them from distributing copies of your password-protected files on USB devices to unauthorized locations.

If you want to limit access to a particular document, click the Permissions icon. You will be able to choose from a list of access levels. For go to website instance, you could give Ranjit permission to read a document, but not modify it. After you’ve done that, the document will display with a message telling you that it is rights-managed and it requires permission to access it.

In submitting a request to obtain seals or shields that you can limit access to an entire case where a file is located. If the court accepts your request and all documents filed in the case will remain private until you decide whether to remove them.

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